has put together a list of Frequently Asked Questions FAQs) to help
answer questions that US Department of Housing and Urban Development
(HUD) Employees may have about the HUD Child Care Subsidy Program
(CCSP). The questions are grouped in the categories below:
For an AWARD From the HUD CCSP
How do I apply for an award from HUD CCSP?
Complete an application for HUD CCSP. HUD employees may obtain an application
from the HUD EAP Office, or you may download the application from
our website by following this link, HUD CCSP
In addition to submitting a completed
application, you must also submit:
- A copy of each parent's most recent
Federal Income Tax Return.
- A copy of the Leave and Earnings Statement for the two (2) most recent pay
periods for each parent or guardian;
- A completed Form OPM 1644 for each of your childcare
- A copy of your childcare provider's current license or proof of compliance
with State and/or local child care regulations.
When can a new employee apply for HUD CCSP?
A: Immediately, upon joining the Agency, as
long as they meet the eligibility criteria.
Where should I send my application to be processed?
The application should be mailed
to the following address:
7079 Hayden Quarry
Lithonia, Georgia 30038-2506
Eligibility For HUD CCSP
What factors will FFA consider to determine if
an employee is eligible to receive an award?
FFA will follow the guidelines established by
HUD to determine which employees who apply for
an award meet all of the eligibility requirements.
The eligibility requirements are:
- You must be a HUD employee.
- You must be a full-time
or part-time employee.
- Have a child enrolled in,
or will be enrolled in, a licensed childcare
facility, or with a licensed childcare provider
(licensed and/or regulated by the State and/or
local authorities where the service is provided.
- Your child must be a member
of a household maintained by you and have the
following relationship to you: a) a biological
child who lives with you; b) an adopted child;
c) a stepchild; d) a foster child; or e) a child who you are
the parent or legal guardian of and to whose
support you make regular and substantial contributions.
- Your child or children must be age 13
or under, or disabled through age 18.
- Have a total family income
(TFI) that does not exceed $69,999 or less per year. TFI is determined
by looking at the adjusted gross income (AGI), for yourself and your
spouse, as reported on the most recent IRS Form 1040 or Form 1040A.
Once I have been determined eligible to receive
an award, do I have to submit a new application
No. However, you will need to re-certify your
eligibility no later than May 1st of each year. If you are deemed
eligible to receive the award, you are required to submit copies of
the following: your most recent income tax return, two most recent
pay statements, your recent SF-50, and a current copy of your
Childcare Provider's License.
Will I be notified that I am eligible to receive
Yes, FFA will mail award letters to all employees
determined to be eligible to receive an award.
In addition, FFA will notify all employees who
were determined not to be eligible to receive
an award, and provide the reason(s) for such determination.
What will be the amount of the award?
The amount of your award will be determined based upon the
the employee's Total Family Income (TFI). TFI will be determined
by the adjusted gross income as indicated on the employee's and
their spouse's recently filed IRS Form 1040 or 1040A. The award
will be a percentage of eligible child care costs, as shown on the
|Total Family Income
|Percentage of Actual Child Care Cost Paid by OIG
|Monthly Subsidy, Not to Exceed* (For 1 Child)
|Monthly Subsidy, Not to Exceed* (For 2 or More Children)
$25,001 - $29,999
$30,000 - $39,999
$40,000 - $49,999
$50,000 - $59,999
$60,000 - $69,999
After Receiving an Award
Once I receive an award letter, what should I
You must fully complete, sign, and date the Award
Acceptance Agreement included with your award
letter and return the original back to FFA.
How do I notify FFA of the amount incurred for
childcare charges for each month?
You must send FFA a HUD CCSP Monthly Invoice which shows
the total charges incurred for services rendered for childcare services. The
charges should be stated as weekly totals, and the weekly totals
should be added to get the total for each month. Each week ends on a Friday.
Most months will have 4 weeks. You can determine how many weeks are in a
month by counting the number of Fridays in the month. If the Friday of a week
has a date in the next month, then that entire week should not go on the current
month's invoice, it should go the the next month's invoice. You and your Childcare
Provider must sign the invoice for each month. If you have more than one (1)
Childcare Provider, you must submit a separate HUD CCSP Monthly invoice for each
child care Provider.
How can I get a copy of the HUD CCSP Monthly Invoice and who will send it to my
A: You may
obtain it on our website by following this link: HUD
CCSP Monthly Invoice. The HUD CCSP Monthly Invoice form is a fillable
form. You may complete it online using your keyboard, then print it, sign it
and have your childcare provider sign it. Also, when you input the weekly
charges for each week, the form will automatically calculate the monthly
Is there a timeframe in which I must file invoices for services provided?
A: Yes, monthly
invoices for each month must be submitted to FFA no later than the 10th of the
following month. For example, we must receive the June invoice by the 10th of
July; we must receive the July invoice by the 10th of August, and so on.
If I change child care providers when do I notify FFA, and what documents should be submitted?
must be notified immediately. We must have a completed Form OPM
1644 for the new childcare provider, and a copy of the providerï¿½s current license or
prooft of compliance with state and/or local child care regulations. FFA will not be
able to process your monthly invoice without these items.
Can I, the HUD employee, be paid or reimbursed directly for a child care subsidy payment?
A: No. Under the
guidelines of the HUD CCSP, only the child care provider that rendered the child care
services can be paid. If a HUD employee makes a payment out-of-pocket and needs to be
reimbursed, either the child care provider would reimburse the HUD employee or the child
care provider would credit the HUD employeeï¿½s account towards the cost of future child